Book a space

If you are interested in booking space in the Nucleus for an internal event or activity, please request the space via Booker.  

If your event is catered, has a poster session, or external (non-UoE) attendees, please also send the forms below to nucleus.bookings@ed.ac.uk 

If you are only looking to book a stall in the foyer, please complete this risk assessment and send to nucleus.bookings@ed.ac.uk with the date and the event title in the subject line.

Charges for events

Nucleus space can be booked free of charge by staff booking space for events largely aimed at an internal audience. Some examples below: 

• Staff meetings
• Although inaugural lectures attract an external audience too, those bookings are also free of charge
• School visits and WP events and open days 
• Student-led events with no conference fee would also tend to be free of charge.

Some examples of Nucleus events there would be a cost for:

• Conferences advertised to externals: you should budget for space hire costs in the same way you would need to cover catering costs. 
• Research-funded projects with external partners where project meetings are costed in the grant.

The application process will determine whether an event should be charged.

Please visit this timetabling page if you are a student looking to request space for a student society.

If you are looking to make a teaching change request, please use this form.

Please contact nucleus.bookings@ed.ac.uk for all enquiries and we will be happy to assist.

Community Access to Rooms offers local community groups and organisations the opportunity to use University rooms free-of-charge.